Darlington’s Food and Drink Festival, 25th -28th May 2018 (4 days) – Trader Booking
Spanning across four days of the May Bank Holiday weekend, from Friday 25th to Monday 28th May, Darlington Food and Drink festival will feature entertainment, activities, hot street food and local food producers.
This year, BBC Fusion Chef Aazam Ahmad will be kicking off the festival, with cookery demonstrations alongside Darlington College Catering Students while The Michelin Award winning TV chef Jean-Christophe Novelli will be the headline act on Saturday 26th May, showing us how to cook some of his favourite recipes using fresh ingredients bought from Darlington Market.
Local businesses will be getting involved with some demonstrations and displays, and there will be a wide selection of street food, local producers and entertainment, making this a family day out not to miss.
Stallholders are advised to carefully read the following terms and conditions of stall hire prior to completing their application. They should also retain the copy of the terms and conditions for their future reference and guidance.
Dates and Operating Hours
Friday 25th May 9am – 6pm
Saturday 26th May 9am – 6pm
Sunday 27th May 9am – 6pm
Monday 28th May 9am – 6pm
Set-up details will be sent to you once your pitch is confirmed.
We are working with colleagues in Darlington Council to ensure that all traders comply with relevant legislation, CE certification and trading standards. If you are unsure if any of your goods do not comply or you have any questions please contact us before coming to the event – a question is better than a prosecution.
Please refer to the below link for further trading standards and compliance details.
Completion of an Application Form does not guarantee attendance at the event. We will notify you if you have been selected to attend by 31st March 2018 at the latest.
All bookings are accepted on the understanding that stallholders operate solely at their own risk. All traders are responsible for complying with all relevant trading legislations, compliance and CE certification associated with their brand and products.
The following are strictly PROHIBITED on the Darlington Markets site:
• Selling and displaying of flags
• Selling and displaying of toy guns
• Selling or displaying of pornographic materials
• Selling and displaying of counterfeit goods
• Selling silly string or air horns
• Selling of anything that can be used as a weapon
• Laser pens
Stallholders will be provided with a stall which will include a full gazebo with weights, side, back and front sheets and lighting. You are required to provide your own internal display equipment i.e. stands etc (tables are available to hire).
Stalls must be manned at all times during the Darlington Food and Drink Festival Friday 25th, Saturday 26th, Sunday 27th and Monday 28th May 2018. All traders must ensure the safety of everyone who is associated with their stand and those persons who may be affected by the activities carried out therein.
Electrical supply is available at additional cost if required. (16amp (£10.00) & 32amp (£15.00))
You will be provided with a 16/32Amp blue connector into your stand.
All electrical equipment used must have a current PAT test certificate. Any electrical equipment used at the event must be PAT tested and carry a current PAT certificate. This is a statutory requirement of the Electricity at Work Regulations (EAWR) 1989. Exhibitors whose appliances are not PAT tested and/or are considered unsafe will be asked to remove the appliances.
Waste and Recycling
All traders will be expected to manage and dispose of their waste responsibly.
Health and Safety
You are required to ensure that you have all the appropriate certification for inspection during the event. Health and Safety Regulations apply in respect of stall usage and you are responsible for safe conduct of your business and anyone connected with it. Health and Safety checks will be conducted throughout the day. If there is a serious concern which cannot be immediately resolved, you will need to discontinue trading in order to resolve the issue.
Exhibitors must understand and comply with all current Health and Safety regulations, particularly with respect to equipment and public safety.
Food & Drink
All food and drink traders must complete a Food and Drink information detail proforma. Further information will be required, such as a Fire Risk Assessment and a Food Safety Checklist. These will be dispatched when your details have been checked and only if you require them. All exhibitors must comply with the up to date Food Safety and Hygiene (England) Regulations 2013 and the Food Hygiene Regulations 2006.
Damages and Liabilities Any damage caused by any stallholder, their employees, agents or any other person under their direction to the venue or its fixtures and fittings shall be immediately made at the stallholder’s expense.
All stallholders shall indemnify Darlington Markets against all liabilities, actions, costs, claims and compensation for injury, loss or damage to any person or property arising as a result of their trading at their event or any act, omission or negligence done or omitted by the stallholder, their employees, agents or any other person under their direction.
Applications will notified of acceptance upon application being submitted and accepted.
In order to ensure a balance of goods on offer the organisers reserve the right to limit the number of stalls selling each type of goods, so please ensure that you describe your proposed wares fully and fairly.
We cannot guarantee that regular traders will be designated their usual stalls. Please note: stallholders are NOT permitted to privately re-sell their stall pitch. Any change in stallholder details needs the prior written consent of The Darlington Markets.
When your booking has been confirmed you will be sent an acceptance letter and information relating to the set-up and de-rigging schedules.
All pitches are pedestrianized and close to major retail outlets and shopping centres. Both gazebo sizes are available but are limited in number. They will be allocated on a first-come first-served basis. The Darlington Markets carefully plan the layout of each event and trader, the location of a pitch is non-negotiable.
Appearance of the Stand
The co-operation of all exhibitors is required to achieve an optimal appearance of their stands. Exhibitors should bring skirts, tablecloths etc to hide any material below the table line. Extra shelving, tables and lighting etc will display your merchandise to best effect.The Darlington Market reserves the right to withdraw products for sale that are not stated on the application form or to close the stall down. In the event of a stall being shut down due to failure to comply with T&C’s, no refund will be given
Photography and Publicity
By accepting a stall all traders agree to being photographed by Darlington Market staff for future publicity purposes for the Darlington Markets and third-party partners.
Exhibitors must provide their own Public and Product Liability Insurance cover to a minimum of 5 million pounds (£5,000,000). The organiser does not and will not accept responsibility for any exhibitor loss, damage or financial loss as a result of the abandonment or cancellation of the event due to severe weather conditions or other factors beyond our control.
Stand fees will only be refunded if the booking is cancelled before the application deadline date.
All vehicles must be off the market by 9.00am each morning. Vehicles must not re-enter the market until the end of trading or when the markets officer decides.
Latecomers will not be allowed on site in vehicles after or before designated set up times. Stallholders may carry equipment on site manually if they arrive late but vehicles will not gain access. Latecomers will not receive a refund if they choose not to attend.
The markets will only be cancelled in the event of high winds. The markets will still go ahead in the case of rain and snow.